Welcome Vendors
We organize numerous special events and activities throughout the year for our Jazz community to enjoy. Many of these events have space for vendor booths. If you are a food vendor, craft vendor, or would like to have a booth to promote your organization, please contact us via email to learn more. If you and your business are ready to be highlighted at one of our events, apply here.
How to Become a Vendor:
1. Read the vendor guidelines and complete the vendor application here.
2. Applications will be reviewed for approval.
3. Upon approval, insurance requirements will be requested based on the vendor type.
4. Upon receiving insurance certificates, an invoice will be sent for payment of vendor booth. (events will be invoiced separately).
5. Pay for your vendor booth and you're all set to be a Jazz Link event vendor!
Vendor
Application
Please complete the form to help make our next event spectacular.
Additional Information:
Applications will be reviewed for pre-approval prior to requesting insurance requirements and collecting Vendor fees. Approval of this application is not guaranteed upon submission, it is at the discretion of Jazz Link based on the following:
1. Vendor category; based on description of goods and services offered.
2. Meets Jazz Link business operations and insurance requirements.
3. Does not exceed maximum number of Vendors allowed per event, or per Vendor category.
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Vendor Guidelines
(1) Vendors must meet the Jazz Link's insurance requirements (may vary based on location). (2) Vendors must comply with all Local, State, County and Federal health and safety guidelines. (3) All Vendor fees collected are non-refundable. In the event of inclement or extreme weather conditions, Jazz Link may cancel, close, or move this event to an indoor facility and fees collected may be credited to a future event at the Jazz Link’s discretion. (4) Jazz Link will not accept any responsibility for goods presumed to be damaged due to inclement weather. The Vendor accepts this responsibility upon set-up. (5) Provide all items necessary for your booth to include canopy, table, and chairs; check with Jazz Link to determine if any of these items are provided for your event. (6) All canopy legs must be properly secured, either staked into turf or adequately weighted on concrete. (7) Vendors must advertise that they will be attending our event on their social media and/or website. (8) Artists/Craft vendors must submit photos of goods that will be offered for sale. (9) Goods and services offered for sale must be handmade or commercially purchased. (10) Space assignments will only be provided upon check-in, the day of the event. (11) Vendors must arrive promptly at their assigned arrival time (typically 30 minutes to 1 hour prior). (12) Vendor must staff their booth for the entirety of the event. (13) Jazz Link reserves the right to exclude any participant on the day of the event. (14) Pets in or around booths are not permitted unless special arrangements have been made. (15) Smoking/Vaping of any substance is prohibited on all Jazz Link vendor booth properties. (16) Vendor must leave assigned spaces in their original condition; all waste must be disposed of properly.
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Vendor Agreement, Waiver, and Release
I understand that the vendor fee is non-refundable except due to event cancellation. I have carefully read the description of the activity/event for which I/we are registering. In consideration for being permitted by Jazz Link to participate in the above-referenced activity, I hereby waive, release, and discharge any and all claims for damages for personal injury, death, or property damage which I may have, or which may hereafter accrue to me, as a result of participation in said activity. This release is intended to discharge in advance Jazz Link (including its officers, employees, volunteers, and agents) from any and all liability arising out of or connected in any way with my participation in said activity, even though that liability may arise out of active or passive negligence or carelessness on the part of the persons or entities mentioned above. It is further agreed that this waiver, release, and assumption of risk is to be binding on my heirs, administrators, executors, and assigns and that I shall indemnify and hold Jazz Link (including its officers, employees, volunteers, and agents) free and harmless from any loss, liability, damage, cost, or expense which may arise out of or connected in any way with my participation in said activity. Additionally, I fully understand that my participation in the above-referenced activity exposes me to the risk of personal injury, death, communicable diseases, illnesses, viruses, and/or property damage. I hereby acknowledge that I am voluntarily participating in this activity and agree to assume any such risks.
PHOTOGRAPHIC RELEASE: I understand that photographs may be taken during this activity and hereby grant Jazz Link permission to use any such photo(s) for advertising or in promotional materials. I HAVE CAREFULLY READ THE AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND JAZZ LINK, ITS OFFICERS, EMPLOYEES, AND AGENTS AND I SIGN IT OF MY OWN FREE WILL.